For Finance leaders
Software spend you can steer, not just report on.
Dragonfly keeps every tool you pay for joined up and current: what it costs, who uses it, who owns it and when it renews, so you can act on the spend before the payment goes out.
The problem
Everyone adds to the software line. One person has to act on it.
Nobody set out to make the software line this hard to manage. Every team added to it, one purchase at a time, and the questions still land with you.
The solution
The number stays yours. The work behind it doesn't.
The manual work disappears. Dragonfly keeps a live picture of every tool you pay for: cost, usage, owner and renewal date already joined up. Less time building the answer, more time deciding what to do with it.
Tool, spend and usage, joined up in one live picture.
Connected to the finance, sign-in and HR systems you already run, and kept current on its own. Nothing to consolidate, nothing to rebuild.
Every change worth making is already identified and ready to act on.
Seats to reclaim, tools to retire, plans to resize, each with the usage and cost behind it. Your savings target becomes an actionable list.
Clear visibility into AI usage and spending, month after month.
Credit burn and seat costs by tool and by team, tracked as a trend you can see and act on before the numbers are final.
Every renewal flagged early, with enough time to negotiate terms.
Active tools distinguished from personal accounts, expired trials, and one-off signups. The vendor list becomes accurate, current, and defensible.
“Spend against usage is the conversation that matters. For every tool I can see what we pay, who uses it and when it renews, so supplier decisions are made on evidence and I can show exactly where the money goes and what it is used for.”
Ash Rabatin, Head of Finance, Peppy
One tool for all
One decision. The evidence each team needs.
Complex technology decisions stall when every stakeholder sees a different part of the problem. Dragonfly gives the organisation one shared picture, and each team the answers it's judged on.
Frequently asked questions
Are we big enough for this to be worth it?
Across our customers, we consistently find a stack that is bigger and far less accounted for than anyone expected. At one company of around 200 people, only 16% of tools had a named owner, and only 8% had a recorded renewal date. The savings we identify typically land between 12% and 24% of software spend. Nor is it a one-off clean-up: seats go dormant, teams buy in parallel, and renewals keep arriving, so there is always something new to act on.
How is this different from our existing card or SaaS tools?
Most tools in this category stop short in one of three places. Card and subscription platforms show what you paid, but seats and owners are updated by hand. Spend analysis tools read the ledger but stop at the payment, so cost is never joined to who uses a tool or who owns it. Older SaaS managers list everything anyone has signed into, with no owner, cost or purpose attached, which is why nobody keeps them current.
Dragonfly joins all of it in one record. Every tool carries its cost, owner, usage and renewal date, drawn from your finance, identity and HR systems and kept current without anyone typing it in. AI and credit-based tools are tracked month on month, by tool and by team. The evidence behind each software decision is already assembled, so your time goes on deciding what to renew, cut or fund instead of proving the number.
How much work is this for me and my team?
Very little, because Dragonfly does the upkeep. Connecting your accounting or card platform, single sign-on and HR system takes a few minutes, and live data for your first complete picture follows within 2 to 4 days.
From then on Dragonfly keeps every cost joined to its tool, owner and usage by itself, so nothing is updated by hand. Whenever you need cost, usage and ownership side by side, the figures are already in place.
Can Dragonfly find unknown tools, even obscure ones?
Yes. Dragonfly finds tools through the systems your money and sign-ins already pass through, so a tool does not need to be on an approved list or in anyone's spreadsheet to appear. Small subscriptions on team cards, software paid for on expenses and tools that never touched single sign-on all show up alongside the rest. Each payment is matched to the actual tool, even when it comes through a reseller, a payment processor or a bundled invoice.
Can it see actual usage, or only what we're licensed for?
Both, side by side for each tool. Dragonfly sets the seats you pay for against the people who actually sign in, so a 50-seat licence with 38 active users shows up as exactly that rather than as a single invoice line. You can see which tools are used and by whom, alongside what each one costs. When you reclaim unused seats or go into a renewal, the usage behind the decision is already in hand.
See how Dragonfly can work for you.
A short call shows you how all of this looks with your tech stack.
Book a demo